Direct booking site
Search by location, dates and travelers; availability by model; price; card payment. In English, Spanish, French and German.
What happens after the booking?
Handover, cleaning, damage and deposits in one system for RV and campervan rental companies.
Running every day at a motorhome rental company in Spain with three locations: 100% of its bookings go through the system, and 95% are made online.
You talk to me, Adrian.
See it in 42 seconds.
No sound. The screens show sample data.
Three locations, one system.
A motorhome rental company in Spain: rental, sales and workshop. I built the RV rental software it runs on, and its three locations use it every day.
100%of its bookings run through the system.
95% are made online by the customer; when someone calls, the team enters it in the same panel.
I’ll show you the live system on the call.
- Customers pick location and dates, see what’s available, add extras and pay by card on the company’s own website, in four languages.
- Nobody retypes a booking: website, staff panel and management software show the same reservation.
- The customer accepts the rental terms on screen, and the system keeps the date, the version of the text and the IP address.
- Handover and return are done on a tablet, with photos, mileage, fuel level and signatures.
- When a vehicle comes back, the cleaning task, any repair job and the deposit decision start from the return itself.
For independent RV rental companies
RV and campervan fleets of 10 to 300 vehicles, including dealers that also run a rental fleet. It fits when bookings come in fine, but everything after them still runs on paper, WhatsApp, spreadsheets and your memory.
-
Keep your booking softwareAlready on Wheelbase or another booking engine? The plan starts from what you run today.
-
Set up for youIt adapts to the software and the routines your team has today.
-
Delivery guaranteeYour written plan within 14 days of our working session, or your money back.
Where do your hours go?
Twelve everyday rental tasks, two taps each. See how many hours a month they take your team, what they cost you and where a system would help first.
Calculate your hours
No email needed. Your answers stay on your device.
RV rental software for the whole rental day.
You choose the modules you need. I set them up with your fleet, your rates and your rules, and connect them to what you already have: your booking software, your payment account and your accounting.
Before the trip
Customers book and pay on their own.
Direct booking in four languages. Your season rates and rules. Extras and coverage. Pay in full or in two parts. Phone and desk bookings with a payment link.
On the day
Your team opens one screen.
Today’s departures and arrivals per location. Handover and return on a tablet, with photos, mileage and signatures. Who has which vehicle on which days.
After the return
The next steps start by themselves.
Cleaning queue for the next customer. A job per damage and a file for who pays. Deposits with a 72-hour clock. Fleet status and service alerts.
1Departure today
1Arrival today
$720Unpaid balances
1Booking with no vehicle
-
10:00 AM · Departure · Laura Bennett · Class A 30 ftR-4471 · 7 nights · paid in full · car seat and bedding kit on boardReady
-
5:00 PM · Arrival · Garcia family · Class C 31 ftR-4468 · return checklist on the tablet, then cleaningExpected
-
Marcus Reed leaves tomorrow with $285 unpaidR-4472 · Camper van 21 ft · collect before pickupBalance due
-
R-4476 has no vehicle assignedBooked and paid online last night · Camper van 21 ft · Oct 24–28Assign
One screen per location: who leaves, who comes back, what is unpaid and what is blocked.
October
56789101112131415161718
Class C 31 ft
R-4468R-4474
Camper van 21 ft
R-4467R-4472
Class A 30 ft
ShopR-4471
On the roadConfirmedBalance dueReturned or in the workshop
The planning fills itself with every paid booking. The white gaps are nights still to sell.
Handover · R-4471 · Class A 30 ft
- Interior and exterior clean
- Fresh water full, black and gray tanks empty
- Propane tank open and level checked
- Oil, tires and lights
- Awning, shore power cord, hose and leveling blocks
- Registration, insurance card and accident report form
- Extras on board: car seat, bedding kit
- Furnace and water heater tested
- Mileage
- 30,410 mi
- Fuel
- Full
- Propane
- Full
- Balance
- Paid
2 photos of existing damage
Deposit: card terminal receipt attached
Signed by staff and by the customer
The same screen takes the vehicle back: return mileage, new damage with a photo, and a proposal for the deposit.
-
Camper van 21 ft · came back Thursday at 11:20 AMNext out: Saturday, Oct 11 · Marcus Reed · 2 people · no extrasIn progress
-
Class C 31 ft · comes back today at 5:00 PMNext out: Saturday, Oct 18 · Jake Morrison · 5 people · car seatOpens on return
-
Class A 30 ft · cleaned on WednesdayLeft today with Laura Bennett · 4 people · car seat, bedding kitDone
The task opens when the vehicle comes back, and it shows who the vehicle is being prepared for.
-
Camper van 21 ft · rear bumper scuffedReported at the return on Thursday, with a photo · ready today at 6:00 PM, in time for R-4472Who pays: the customer, from the depositIn the workshop
-
Class C 31 ft · chip in the windshieldPhotographed at pickup on Oct 3 · no repair booked yetWho pays: the insurer, claim openOpen
-
Class A 30 ft · fridge not cooling on propaneReported from the road on Oct 2 · repaired on Oct 7Who pays: the manufacturer's warrantyClosed
If a repair will not be ready in time, the vehicle is blocked and the bookings that depend on it are flagged.
-
R-4467 · Paul Turner · $1,000 heldReturned Thursday at 11:20 AM · 49 of 72 hours leftProposal: keep $250 for the bumper, release $750To decide
-
R-4468 · Garcia family · $1,000 heldComes back today at 5:00 PM · the file opens with the return checklistNot open yet
-
R-4459 · Megan Price · $1,500 released in fullReturned on Oct 1 · decided in 26 hours · customer told the outcomeReleased
One file per return, with a 72-hour clock, the decision on record and the customer told the outcome.
A demo with sample data. Yours is set up with your fleet, your rates and your rules.
The 14 modules, one by one
You choose the ones you need. Every one of them is in daily use at a rental company with three locations.
Your pricing rules
Season rates, minimum nights per season, booking cut-off, blackout dates, pickup and return slots with a surcharge, days with no handovers per location, coupons.
Extras and coverage
Extras per day or per rental and coverage tiers, sold at checkout and again after booking.
Payment plans
Pay in full, or half now and half later. The second payment link and its reminder go out on their own.
Phone and desk bookings
Staff create the booking in the panel, email a payment link and can hold a vehicle for 24 hours. The hold releases itself.
Customer link after booking
Driver and license details, billing details, more extras, a coverage upgrade, or a longer trip paid on the spot.
Daily panel and planning
Per location: today’s departures and arrivals, unpaid balances, bookings with no vehicle assigned, blocked vehicles. Who has which vehicle on which days.
Handover and return on a tablet
Checklist, mileage, fuel and levels, damage photos, extras added at the desk, balance recorded, deposit evidence, signatures.
Cleaning queue
Opens when a vehicle comes back and shows who it is being prepared for next: people and extras.
Damage and workshop
A job per damage. The vehicle is blocked if it will not be ready, and bookings leaving in the next five days are flagged. A file decides who pays: warranty, insurer or customer.
Deposits
A file per return with a 72-hour clock, the decision on record, the customer told the outcome.
Fleet
Status per vehicle, damage history with photos, service alerts by mileage, inspection dates, transfers between locations.
Members’ club and gift vouchers
Free membership with tiers, points and a member price shown on the site. Prepaid vouchers redeemed at checkout.
Where online bookings come from
The campaign and channel behind each online booking, and a tracked link per salesperson.
Need something that is not on the list? Tell me on the call. It is your system: I build what your operation needs.
From the first call to your written plan.
- First
A first call
You tell me how a booking moves after payment, and we see whether a diagnosis makes sense.
- Next
The working session
90 minutes on video: you walk me through your operation, from the booking to the vehicle ready again.
- Within 14 days
Your written plan
Where your operation loses time and money, what to fix first, what to automate and which tools to use.
- Then
We go through it together
A walkthrough call to agree on the next steps. If you want me to build it, the diagnosis is credited in full.
Delivery guarantee. Your written plan within 14 days of our working session, or your money back.
You work with me, Adrian Ibarz.
I’m an AI consultant, and I’ve already worked with companies to organize and automate their operations. One of them is a motorhome rental company in Spain with three locations: I built the system it runs on, from the online booking to the moment the vehicle is ready for the next customer. You talk to me on the call, during the setup and afterwards.
Training and certificates
- Harvard UniversityCS50
- CS50's Introduction to Artificial Intelligence with Python Verify
- University of PennsylvaniaOnline, through Coursera
- Hugging Face
- Hugging Face Agents Course View the course
- Fundamentals of MCP View the course
- MCP for Production Automation View the course
- Fundamentals of LLMs View the course
Questions before the call
We already use Wheelbase or another booking system. Does this still make sense?
Yes. That covers the booking. I look at everything after it, and the plan starts from the software you already run. Often the answer is to connect what you have, not to replace it.
What happens on the first call?
I ask how a booking moves at your company today, from payment to the vehicle ready again, and I tell you honestly whether a diagnosis makes sense for you. No slides.
You’re in Spain. How does that work?
I work remotely with companies, and the rental company in the case is in Spain. Everything happens by video call and email, in your time zone.
What if my team doesn’t use it?
That’s why the plan starts from how your team already works. Adoption is part of the plan: what changes first, who uses what, and how.
It’s high season. Is this bad timing?
The working session takes ninety minutes; the rest is my work. Many owners prefer to have the plan ready before next season.
Who insures the rentals?
You keep your own insurer. The system sells the coverage tiers you define and records them on every booking.
What does it cost?
The diagnosis has a fixed price, and I give it to you on the call. If you then want me to build the plan, the diagnosis is credited in full.
What if we need something that is not on the list?
Tell me on the call. This is your system, not a product with a fixed feature list: I build it around how your company works, in your language and with your rules.
Let’s look at your operation.
A video call about what happens after your bookings. You talk to me directly.
A fixed price for the diagnosis, agreed before we start.
Adrian Ibarz, Asisttente. 928 NW 2nd St, Miami, FL 33128, USA